Purchasing 2018-02-06T10:52:07+00:00

Maureen Kumitis, Qualified Purchasing Agent  (732) 657-8121 ext. 3501

Marisa Wilkins, RPPS  (732) 657-8121 ext. 3500

Fax (732) 657-8151

Purchasing@ManchesterTwp.com

 

About our Division:

The Division of Purchasing main goal is to provide a high quality of goods and services needed by all Departments within the Township in compliance with all State Laws and Regulations. The Division promotes a fair, open and competitive purchasing environment with all activities of purchasing governed by the Local Public Contracts Law NJSA 40 A. 11-1 et seq.

The Division of Purchasing is a function of the Department of Administration. The Purchasing staff, which includes the Purchasing Agent and Purchasing Specialist strives to maintain a good working relationship with all other departments within Manchester Township, especially working with the Department of Finance to ensure that all invoices are accurate and promptly paid in accordance to Prompt Pay Laws N.J.S.A. 52; 32-32 et seq.,

During acquisition of goods or services it is our duty to obtain prices for goods and services through Formal and Informal Quotes, State Contracts, Cooperative Purchasing, Requests for Proposals (RFP) and the proper receipt of bids. Sealed bids are generally required for any commodity, service or improvement when the costs exceed the statutory bid threshold.

 

Bidding Process:

All bids are advertised in the Asbury Park Press and on our Official Municipal Website. All sealed bids must be submitted in accordance to the terms and conditions stated in the bid package. Bids may be requested by phone, fax, e-mail or in person. Bids are sent either by Mail, Fax or e-mail. You may also pick up packets in the Purchasing Department, 1 Colonial Drive, Manchester, NJ 08759.

Bids are opened and read in public at the date, time and place specified in the “Notice to Bidders”

CURRENT BIDS

TOWNSHIP OF MANCHESTER – LEGAL NOTICE

Sealed bids will be received by the Purchasing Agent of the Township of Manchester

for: Emergency Generators – Various Locations

Sealed bids will be opened and read in public for consideration by the Township of Manchester at the Municipal Complex on Colonial Drive on TUESDAY, FEBRUARY 13, 2018 at 10:00 AM prevailing time. All sealed bids from vendors and/or contractors will be accepted at the time of the Bid Opening only when called by the Purchasing Agent.

Instructions to Bidders, Specifications, and the Proposal Form may be examined and/or secured by prospective bidders during business hours at the Office of the Manchester Township Purchasing Agent at the Municipal Complex at 1 Colonial Drive, Manchester Township, NJ, or the office of Center State Engineering, 481 Spotswood Englishtown Road, Monroe Township, NJ 0883, until forty-eight (48) hours prior to the time set for the opening of the Bids. Contract Documents may be secured by prospective bidders upon receipt of a check made payable to Center State Engineering in the amount of $25.00 for one (1) set of documents, which shall be NON – REFUNDABLE.

Each proposal must be accompanied by a Surety’s Consent and a Certified Check, Cashier’s Check or Bid Bond at the Bidder’s discretion for not less than ten percent (10%) of the amount of the bid, payable to the Township of Manchester, New Jersey except that the amount of the check shall not exceed $20,000. The same Surety shall be bound to furnish Performance Bonds that hereinafter may be required.

The successful Bidder will be required to furnish, within ten (10) days after the award, a Surety’s Corporation Performance Bond equal to one hundred percent (100%) of the Contract Price, such Surety Company to be acceptable to the Township of Manchester and authorized to do business in the State of New Jersey.

This work is subject to the provisions of the New Jersey Prevailing Wage Act.

All bidders on this contract for public work will be required to name all subcontractors at the time the bid is made. At the time of bid opening, contractors shall submit to the public entity the Certificates of Registration and a valid Public Works Contractor Registration for themselves and all subcontractors listed in the bid proposal. No contractor or subcontractor shall engage in the performance of public work subject to this contract unless the contractor and all subcontractors are registered under the Public Works Contractor Registration Act and hold a valid State of New Jersey Business Registration Certificate. Bids without both valid documents for each contractor and subcontractor will not be considered.

Bids must be made on the Standard Proposal Form provided in the manner designated herein. The Bid must be enclosed in sealed envelopes bearing the name and address of the bidder and labeled:

Emergency Generators – Various Locations

addressed to the Manchester Township Purchasing Agent, Manchester Twp. Municipal Complex, 1 Colonial Drive, Manchester Township, NJ 08759.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

The Township reserves the right to reject any or all Bids, to waive any informalities, or to accept the bid which, in its judgment, best serves the interest of the Township.

 

Bids may be held by the Township for a period of sixty (60) days from the date of the receipt of bids for the purpose of reviewing the bids and investigating the qualifications of the bidders, prior to awarding of the contract.

It is expressly required that the contractor will have the enclosed documents reviewed by an attorney of his own selection. Such legal review will permit the contractor to have a clear evaluation of the legal adequacy and intended requirements of the enclosed material, and also establish any areas whose additional explanation or clarification is required prior to bid submission.

 

By order of the Mayor and Council of the Township of Manchester, Ocean County, New Jersey.

Prepared By: CENTER STATE ENGINEERING

ERNEST W. FEIST, PE, PP, CME

481 Spotswood-Englishtown Road

Monroe Township, NJ 08831

(732) 605-9440

 

 

 

TOWNSHIP OF MANCHESTER

OCEAN COUNTY, NEW JERSEY

NOTICE TO BIDDERS

PUBLIC NOTICE

Invitations are extended to bidders to bid for the following project:

COMMUNICATIONS SITE LEASE AGREEMENT

 

THE TOWNSHIP OF MANCHESTER will accept bids by mail, recognized overnight carrier or in person for a “Communications Site Lease Agreement” for the rental of a portion of the property located at 652 Route 530 in the Township of Manchester, New Jersey, and shown as Lot 3, in Block 89 on the Township of Manchester Tax Map (“Premises”), until 10:00 a.m. on March 15, 2018, at which time all bids will be publicly opened and read aloud. The Township of Manchester shall not be responsible for any bid mailed which is lost in transit or delivered late by the postal service or recognized overnight carrier. Bids should be submitted in SEALED ENVELOPES, addressed to the Purchasing Agent, Township of Manchester, 1 Colonial Drive, Manchester Township, New Jersey 08759 and clearly marked on the outside “Communications Site Lease Agreement”.

 

Copies of the Documents, including Specifications and any Addenda may be obtained at the purchasing office of the Township of Manchester, 1 Colonial Drive, Manchester Township, New Jersey between the hours of 8:30 a.m. and 4:00 p.m. on Monday through Friday. Specifications may also be obtained electronically by emailing request to purchasing@manchestertwp.com .

 

After receipt of bids, no bids may be withdrawn within sixty (60) days after the date of the bid opening except as provided for herein. The bid of any bidder who consents to an extension may be held for consideration for a longer period as may be agreed upon between bidder and the Township of Manchester.

 

Bidders must use and fully complete proposal forms within the specifications and comply with all requirements attached thereto.

 

The Township of Manchester reserves the right to reject any or all bids, to waive immaterial informalities, or to accept any bid which, in the opinion of the Township of Manchester, will be in its best interest, all in accordance with the New Jersey Local Lands and Buildings Law, N.J.S.A. 40A:12‑1, et seq. In the event of an equal or tie bid, the Township of Manchester shall award the bid to the bidder which, in the Township’s sole discretion, best serves its interest.

 

The selected bidder or bidders will, within seven (7) days of award of the bid, enter into a Communications Site Lease Agreement with the Township of Manchester.

 

The highest bidder will construct and manage a telecommunications tower (“Tower”) on the Premises, and all other bidders will be allowed to co-locate on the Tower, with each bidder given priority as to their location on the Tower based upon their bid price. There will be separate co-location agreements. One with the tower manager for Tower space and one with the Township at the bid price for ground space at the Rented Premises.

 

The Township of Manchester requires a minimum annual rental bid of $24,000.00 ($2,000.00 per month) (“Annual Rent”) In addition to Annual Rent, the successful bidder must also make monthly payment equal to ten (10) percent of any rent collected as a result of bidder subletting the facility (“Additional Revenue Portion”). For the purposes of public bidding, every bid must include the Additional Revenue Portion. A lease awarded to a successful bidder will be awarded, if at all, to the bidder with the highest Annual Rent.

 

BY ORDER OF THE TOWNSHIP OF MANCHESTER OF THE COUNTY OF OCEAN, STATE OF NEW JERSEY.

 

Bidding Opportunities

Want to become a Vendor?

Below is a list with links to the required forms to become a vendor for the Township of Manchester.

Vendor Welcome Packet and Instructions

Vendor Accounting Form

W-9

Business Registration Certificate (BRC)